Administrative Assistant Job at African Union (AU)

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Administrative Assistant - ERSE (AfCDC)

Req Id: 2603
Location: Ethiopia, Addis Ababa
Reports to:Director, External Relations & Strategic Engagement
Directorate/Department: External Relations & Strategic Engagement
Number of Direct Reports: 1
Job Grade: GSA5
Contract Type: Fixed Term

Main Functions

• Under the supervision of the Director for External Relations & Strategic Engagement and the Administrative Assistant will provide administrative support to the Directorate’s operations and programmes.
• Responsible for follow up on actions assigned to the Heads of Divisions within the Directorate and other colleagues outside the Directorate and update the Director from time to time.
• Manage the diary of the Directorate and ensure that all meetings have the required supporting material (pre-reads are printed or shared with colleagues, meeting notes etc.)
• Manage travel and associated post-trip follow up for the Directorate of External Relations & Strategic Engagement.

Specific Responsibilities

• Provide timely administrative and operational support in line with the Directorate’s mandate
• Implement administrative and operational activities as scheduled and report.
• Assist in the follow up on activity implementation and provision of updates, facilitate logistical arrangements linked to the Directorate
• Liaise effectively with internal and external stakeholders.
• Assist in the creation, improvement, and maintenance of systems relevant to the area of work; 
• Gather data and information and do preliminary analysis and research for consideration by the bigger team and the supervisor.
• Prepare office communication linked to the area of operation and assist in compiling data and information for reporting and analysis purposes. Follow up decisions and correspondence outcomes and ensure their implementation.
• Follow up on provision and upkeep of tools and materials linked to the area of work.
• Perform any other related duties as assigned from time to time.

Academic Requirements and Relevant Experience

• Bachelor’s Degree in Office management, Business Management /Administration, Banking and Finance or any related field from a recognized educational institution with 2 years of relevant work experience in administrative and/or secretarial work.
• Diploma in Office Management, Business Management/Administration, Banking and Finance or any related field from a recognized educational institution with 3 years of relevant work experience in administrative and/or secretarial work 
• Academic qualification in Health Diplomacy or International Relations will be an added advantage.
• Experience in Office Management is mandatory
• Experience in planning and coordination of meetings with various stakeholders.
• Experience in providing administrative support in a Partnerships development or projects setting will be an added advantage.

Required Skills:

• Excellent interpersonal skills
• Sound planning and organizational skills
• Ability to organize and present data neatly and in an understandable and useful manner
• Proficiency in Microsoft Office (MS-Word, MS-Excel, MS-Power Point)
• Proficiency in English, fluency in another AU language is an added advantage.
• Effective communication ability (both verbal and written); sound drafting skills
• Ability to work in a multi-cultural environment
• Ability to give attention to details and to work effectively under pressure;

Core Competencies:

• Learning Orientation
• Teamwork and Collaboration;
• Communicating Clearly
• Accountability awareness and Compliance.

Functional Competencies

• Trouble shooting
• Task Focused
• Job Knowledge and information sharing:
• Continuous Improvement Awareness

Leadership Competencies:

• Developing Others
• Risk Awareness and Compliance
• Flexibility L1.

Tenure of Appointment:

• The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

Gender Mainstreaming:

• Africa CDC is an equal opportunity employer, and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage.

Remuneration
The salary attached to the position is an annual lump-sum of US55,174.63 (GSA5 Step 5) inclusive of all allowances for internationally recruited staff, and US 22,656.97  inclusive of all allowances for locally recruited staff of the African Union.

Application Deadline 24th March, 2025, 11h59 p.m. EAT.

Note

• Only candidates who meet all job requirements and are selected for interviews will be contacted.
• Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor's degrees, Master's degrees and any relevant certificate in line with the area of expertise.
• Africa CDC is an equal opportunity employer, and female candidates are strongly encouraged to apply.
• Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia