Secretary Job at Diamond Project

Diamond Project is a global networking initiative focused on personal development and human connection. We do not sell products; instead, we empower individuals by connecting them with mentors and helping them become the best version of themselves.

We are recruiting to fill the position below:

Job Position: Secretary

Job Location: Abuja (FCT)
Employment Type: Full-time

Job Description

• The Secretary plays a vital administrative and communication role within the Diamond Project. 

Responsibilities
Include:

• Documenting and organizing essential information and records
• Sharing promotional materials and digital flyers across relevant platforms
• Assisting in the training and onboarding of new members
• Registering new members and maintaining accurate records.

Responsibilities
Reception & Front Desk Duties:

• Greet and welcome visitors in a friendly and professional manner.
• Maintain a clean and organized reception area.
• Assist visitors with sign-in procedures and provide general information about the organization.
• Handle inquiries, take messages, and forward them to the appropriate recipient.

Administrative Support:

• Manage daily correspondence, including emails, letters, and packages.
• Organize and schedule meetings, appointments, and travel arrangements for staff.
• Maintain office supplies inventory and place orders when necessary.
• Prepare and modify documents, such as reports, memos, and emails, as directed by management.
• Assist with the preparation of presentations, spreadsheets, and other documents.

Record Keeping & Data Entry:

• Maintain and update contact lists and databases.
• Organize and manage physical and electronic files, ensuring easy access and retrieval.
• Assist in keeping records of incoming and outgoing mail.

Customer Service:

• Provide exceptional customer service to clients, ensuring their needs are met.
• Address complaints or direct them to the appropriate person for resolution.
• Coordinate and communicate effectively with internal teams to ensure seamless service delivery.

Coordination & Communication:

• Serve as a liaison between clients, visitors, and staff.
• Coordinate with building management for facility-related matters (e.g., maintenance, security).
• Assist with planning and organizing events, meetings, and conferences.

Skills and Qualifications

• Education: Secondary school leaving certificate, NCE / OND is sufficient.
• High school diploma or equivalent; additional qualifications as a Secretary or Administrative Assistant are a plus.
• Proven experience in a similar role.
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong communication and interpersonal skills.
• ICT savvy and adept at using social media.

Method of Application
Interested and qualified candidates should send their resumes to: tgsvacancies@gmail.com using the Job Position as the subject of the mail.

Note: For further enquiries, call 09092224064.