Office Assistant Job at Buckler Systems

Buckler Systems is a Nigerian defense solutions provider with strong expertise in manufacturing civilian armored vehicles, design, and prototyping of military vehicles and ordnance equipment.

We are recruiting to fill the position below:

Job Position: Office Assistant

Job Location: Lekki, Lagos
Employment Type: Full-time

Key Responsibilities

• Office Support: Perform general office duties, including filing, organizing documents, answering phone calls, and responding to emails.
• Scheduling and Coordination: Assist in managing calendars, scheduling appointments, and coordinating meetings or events.
• Data Entry and Record Keeping: Maintain and update databases and spreadsheets as needed to ensure accurate record-keeping.
• Inventory and Supplies: Monitor office supplies and reorder as necessary; manage vendor relationships for office maintenance and supplies.
• Document Preparation: Draft, proofread, and edit correspondence, reports, and presentations for internal and external use.
• Visitor and Client Interaction: Greet visitors and direct them to the appropriate personnel, providing a welcoming atmosphere.
• Support for Admin Tasks: Assist in tasks related to various departments as required, ensuring smooth administrative operations.
• Special Projects: Provide support on various projects, such as organizing company events and assisting with employee onboarding processes.
• Operational Support (Internal and External): Handle tasks that may requiretravel within the city for various errands or activities, ensuring smooth business operations both within and outside the office.

Qualifications

• Education: Secondary school diploma or equivalent; additional qualifications as an Office Assistant or in administrative roles are a plus.
• Experience: 1- 2 years of relevant experience in an office environment.
• Skills:
  • Strong organizational and multitasking abilities
  • Ability to work independently and as part of a team
  • Proficiency with office software (Microsoft Office Suite)
  • Excellent written and verbal communication skills
  • Basic understanding of office management systems and procedures
  • Resourceful, smart, and proactive approach to work