Executive Assistant Job at Tivana Workforce

Tivana Workforce is a workforce solutions company that provides services that unlock the full potential of human capital to drive business excellence and growth in an ever-evolving marketplace. Our Services include Staffing and Recruitment, Workforce Management, Training and Development, Technology Solutions, HR Consulting, Team Retreat Planning and Specialized services.

We are recruiting to fill the position below:

Job Position: Executive Assistant 

Job Location: Abuja (FCT)
Employment Type: Full-time

Job Summary

• The Executive Assistant provides high-level administrative support to the executive team, enabling efficient operation of the office. 
• This role involves managing schedules, preparing documents, handling confidential information, and serving as a key point of contact for internal and external stakeholders.

Key Responsibilities
Administrative Support:

• Manage the executive’s calendar, appointments, and travel arrangements.
• Organize meetings, prepare agendas, and take accurate minutes.
• Draft, proofread, and format correspondence, reports, and presentations.

Communication & Coordination:

• Serve as the primary point of contact between executives and internal/external stakeholders.
• Screen and prioritize emails, calls, and requests for the executive’s attention.
• Coordinate with other departments and external partners on behalf of the executive.

Project & Task Management:

• Support the execution of strategic initiatives, following up on delegated tasks.
• Track project timelines and provide status updates as required.
• Assist in preparing data and materials for decision-making and reporting.

Confidentiality & Professionalism:

• Handle sensitive information with discretion and confidentiality.
• Maintain a high level of professionalism and judgment in all interactions.

Office & Event Management:

• Assist with office organization, procurement, and logistics as needed.
• Coordinate executive-level meetings, retreats, and events.

Qualifications

• Bachelor’s Degree in Business Administration, Management, or related field.
• 3+ years of experience in a similar executive support role.
• Strong written and verbal communication skills.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritize, and manage time efficiently.

Key Competencies:

• Discretion and confidentiality
• Excellent organizational and time-management skills
• Proactive and resourceful mindset
• Strong attention to detail
• Relationship management
• Adaptability and composure under pressure.

Method of Application
Interested and qualified candidates should send their CV and Photograph to: tivanaworkforce@gmail.com using the Job Position as subject of the email.